Policies and Procedures

See below for a list of downloadable documents and forms relating to to council's policies and procedures. All documents listed below are PDFs unless otherwise stated.
Asset Inspection and Register

Download our register and inspection documents for assets owned by Berkswell Parish Council.


The Council’s 2019/20 budget was approved at our meeting on the 17th January 2019. The precept has been set at the same level as in 2018/19.

Complaints Procedure

It is hoped that all of the services that the Council provides will be undertaken in a manner that meets with residents satisfaction. If any resident has any concerns or suggestions it is probably best that they contact a Councillor or the Parish Clerk to make an informal suggestion or discuss the issue. Residents can also come to a Parish Council meeting, the dates and locations of which are published on our web site and can address the Council during the "public session". It is all very informal and Councillors welcome comments from the public.

However, for more serious issues, a member of the public might wish to make a formal complaint. This policy document explains how you should do that and how your complaint will be handled.

Employment Policy

The Council's employment policy can be found below

Equality Policy

The following Equality Policy was accepted by the Parish Council on 19 November 2020 

Expenses Claim Form

Download our Expenses Claim Form.

Financial Regulations

View the Parish Council's financial regulations.

Freedom of Information and Privacy Notices

Read the Berkswell Parish Council notice on privacy for information on how we handle 'personal data' and comply with data protection law.

Governance Review 2018

The Parish Council's 'Lessons Learned' paper from the recent Governance Review.

Grant Awarding Policy

Council will only normally consider grant applications in June and November each year except for nominal amounts or in exceptional circumstances, to ensure fairness to all applicants irrespective of the timing of grant applications.

Download the current (April 2019) Grant Awarding Policy and Application Form below. If a Microsoft Word version of the application form is required, please contact the Clerk.


Green Belt

Read the council's policy documentation regarding the Green Belt.

Information, I.T. and Equipment Policy

Download our Information, I.T. and Equipment Policy. This document was last revised in April 2016.

Internal Audit Report

The Internal Audit Report for 2018/19 is available below


Policy on site visits and other meetings with 3rd parties

The Council's policy on site visits and other meetings with 3rd parties can be seen below


Press and Media Policy

Download the Council's Press and Media Policy.

Process for Managing in the absence of the Clerk

The attached sets out the process for managing without the Clerk in unforseen circumstances.

Recognition Scheme

The Parish Council's Recognition Scheme can be viewed here

Reserves Policy

Download our Parish Council Reserves Policy. This document was last revised in May 2018.

Risk Assessment

Download the current Overall Risk Assessment document. This document was last revised in March 2016. Council have also agreed to conduct an inspection of all its physical assets on a quarterly basis - these documents can be downloaded below.

Schedule of On-line bank Payment 2020/21

The following is a list of on-line bank payments authorised by the Council during the Coronavirus lockdown 

Standing Orders

View the Council's Standing Orders 

Three-Year Financial Plan

Download Berkswell Parish Council's three-year financial forecast

Ward Action Plan

Download the Parish's Council's Ward Action Plan.